Three Key Methods to Reduce Labeling Errors

February 13, 2019 |

Labeling errors can be costly, which is why it’s imperative that these errors are kept to a minimum. From a missing or incomplete label, your product has the potential to put consumers at risk, be recalled, or receive hefty fines…maybe all three! To help your company achieve its labeling goal of reducing errors, TEKLYNX has developed three labeling best practices that minimize mistakes. Let’s start with the easiest way to reduce errors in your labeling process, which involves using a database.

Labeling Best Practice #1 – Create database-driven label templates

Human errors are a common culprit for incorrect labels. Manually entering data, text, or images on your labels, even when done carefully, often leads to mistakes. By creating database-driven label templates, manually entering data is a thing of the past. If you already have an existing database, you can easily create variable fields on your label and connect them to relevant fields within your database. Now, the print user just has to select the correct database record and print, avoiding any potential human errors.

What if the wrong information accidentally gets printed on the label? The next labeling best practice comes into play to inhibit any label printing if the data is wrong.

Labeling Best Practice #2 – Use data validation to prevent printing if there’s an error

Data validation means checking the accuracy and quality of data before using it, a critical factor when determining the usefulness of the data. By using data validation in your labeling process, users are forced to enter data in a specific format. For example, a date formatted as MM/DD/YYYY or a phone number formatted as (###) ###-####. Additionally, you should set your label templates to not allow printing if the data cannot be validated, in order to reduce waste and time spent re-printing labels.

If an erroneous label is printed, having records of everything that’s happened during the lifecycle of your labels can help your company quickly resolve the error, which leads into the last best practice.

Labeling Best Practice #3 – Maintain records of the label design and printing process

When an error occurs, the best way to resolve it is to retrace your steps all the way back to the beginning of the process. But how can you retrace your labeling steps without any records? Not only do records assist with label traceability, but they are also tools that prevent errors in the future. With records, if an incorrect label is printed, you have the power to identify by whom and when the incorrect label was printed. Then, you can identify who approved the incorrect label design. Finally, you can identify who made and what the design change was to the label that made it incorrect, coming full circle in the labeling process. Having records also gives visibility into which products are affected and how to quickly identify them in case of recall.

TEKLYNX’ LABEL ARCHIVE is a label security and traceability enterprise software that specializes in reducing errors in your labeling environment. LABEL ARCHIVE enforces a label approval process where incorrect labels never enter production and keeps records of every label that does enter production.

Labeling errors almost always have costs associated with them, whether that be through lost money, lost time, or lost business. The best practices in this article, along with other strategies to help your company label better, can be found in TEKLYNX’ Best Practices for Barcode Labeling eBook. By following the best practices of creating database driven label templates, using data validation, and maintaining labeling records, your company is steering towards accuracy by eliminating the causes of errors in your labeling process.

Source: TEKLYNX Americas